RouteAllHand Off A Multi-State Permit Order
Checklist reviewed November 10, 2026 against RouteAll’s partner window, which holds up to six state permits per trip.
Before a multi-state order goes to the driver, check three things: every permit describes the same load and dates, each state’s last road meets the next state’s first road, and states still waiting are marked. Then send the order as one trip, so the driver follows one route instead of several PDFs.
On This Page
Why Is A Multi-State Order Harder To Hand Off?
Each state issues oversize and overweight permits for its own roads, on its own form, on its own timetable. A three-state order is three separate authorizations that have to line up: the same truck, the same load, dates that overlap, and roads that meet at each border.
The desk sees the whole order. The driver often sees three attachments arriving at different times. The handoff is where a desk can save the driver the work of joining them, and catch a mismatch before the load is on the road.
Do All The Permits Describe The Same Load?
- Dimensions: width, height, length and overhang match the measured load on every permit.
- Weights: gross and axle weights match, including any change after the load was secured.
- Equipment: the tractor, trailer and axle count are the same on each.
- Dates: each permit’s window covers the days the load will be in that state.
A dispatch change can leave every permit consistently wrong, so compare each one with the load itself. Our list of common state permit errors covers the usual ones.
Do The Routes Meet At Every State Line?
For each crossing, compare the last road in the departing state’s permit with the first road in the entering state’s permit. They should name the same crossing, in the same direction. A matching city name is not enough; a ramp or a local connector between them may need its own authority.
If two permits do not join, ask the issuing state to fix it before the order goes out. A road chosen by the driver to fill the gap is not authorized.
What If One State Has Not Issued Yet?
Send what is issued and mark the rest as waiting. The driver can check the issued states and plan around the open one. In RouteAll, a permit your desk sends after the first send joins the driver’s same trip, so the route grows as states issue rather than arriving as a second, separate trip.
Tell the driver which state is still open and not to enter it before that permit arrives.
How Does RouteAll Handle A Multi-State Order?
One RouteAll trip holds up to six state permits, drawn as one route. In the partner window your rep checks each state in turn, with the route list beside the map and the PDF one click away, and confirms it before moving on. When the last state is confirmed, the rep chooses the driver and sends. RouteAll for permit companies shows each screen.
On the driver’s side, the multi-state permit checklist explains how they review the joined route before confirming it.
Before The Order Goes Out
- Every issued state is on the order, with amendments and conditions.
- Every permit matches the measured load and the travel dates.
- Every state line joins: same crossing, same direction.
- Waiting states are marked, and the driver knows not to enter them.
- The route for each issued state has been checked against its permit.
Further Reading
Sources And Scope
Workflow guidance for permit services. Each issuing state’s permit and conditions govern its roads. RouteAll facts were checked in its partner window and transfer code on November 10, 2026.
- FHWA Freight Management: Size And Weight — Federal size and weight program; it sends anyone seeking an oversize or overweight movement permit to each state’s permitting contacts.
- WSDOT Permit Offices — Lists the private businesses authorized to issue Washington oversize and overweight permits alongside state offices.
- 18.19.8 NMAC (New Mexico) — Movement on a road not named in the permit voids it, apart from a narrow construction or obstruction detour; a void permit must be replaced before moving.