How Dispatchers Send Drivers A Permit Route

Whose Job Is The Electronic Route?

That is your company’s choice. The permit names the roads, and whoever drives must follow them. A route built at the desk gets checked by someone with the PDF on a large screen and no truck moving. The driver then reads the permit once more before departure.

Most off-route calls start at a junction, not at the desk. A driver reading a road list at speed misses an exit, or a phone GPS reroutes around traffic. Why drivers leave the permitted route covers those causes.

Sending the route does not move the responsibility. It removes the typing from the cab.

Which Way Fits Your Fleet?

Pick by how much work your desk can take on and what your drivers already run. Only the state route and an app that reads the permit start from the permit itself. A shared map or GPX file is a manual build, so the GPS chooses the road between pins.

Building it by hand is covered step by step in how to turn a permit PDF into a GPS route.

How Do You Send A Route In RouteAll?

Sign in on routeall.app as a fleet owner or admin and open Add Permit. RouteAll reads the permits as it reads a driver’s own upload. You check the route, then it waits in the driver’s app. The flow has six steps.

1. Who. Choose the driver from your fleet list, by name or email.
2. Permits. Add up to 6 state permit PDFs for one run, in driving order. You can also add a permit to one of that driver’s open trips.
3. Start and end. Set where the trip begins and ends.
4. Reading. RouteAll reads each permit and draws the route it names.
5. Check. You see the same check screen the driver would. Compare each road with the permit, then confirm it for the driver, or leave it for them to confirm on the phone.
6. Done. The trip shows under the driver’s Permits. The route you checked is the one in their app.

The driver needs a seat on your fleet first. Invite them by email from the fleet page.

What Should The Desk Check Before Sending?

The desk check is narrower than a permit review. Ask one question: does the route on the screen match the permit, for this truck, on this day? Five checks cover it.

• The right load. Width, height, length and weight on the permit match the load you dispatched.
• The right dates. The permit is valid on the day the truck moves, including any travel-time limits.
• Every state. Each state on the run is in the trip, or marked as still waiting.
• The state lines. The last road of one permit meets the first road of the next.
• The right driver. The trip goes to the person driving, not to the dispatcher’s own account.

If a road cannot be matched to the permit, do not send it on a guess. Settle it with the issuing state first.

What Does The Dispatcher See Once The Trip Starts?

In RouteAll, the fleet owner sees how far along the permitted route each driver is while a trip runs. The driver’s location itself is never stored or shared, only their distance along the route. Drivers see that note on their own fleet page.

The escort can follow the same route. The driver sends it by link, and the escort opens it free with no account. The pilot car route sharing guide shows the escort’s side.

What If A Road Closes Or The Permit Changes?

Call the permit office, not the driver’s GPS. A closure does not authorize a detour. When the state issues an amended permit, add it to the driver’s open trip and check the new route the same way.

Do not text the driver a detour of your own. A road the permit does not name can void the permit in some states, New Mexico among them.

Before You Send

Check that every state’s permit is in the trip and the route matches each one. Confirm the load, the dates and the driver. Then make sure the driver has the paper permit, because the permit governs the move, not the app.

Common Questions

How do dispatchers send a permit route to a driver’s GPS?

Three ways. Pin the route in Google Maps, My Maps or inRoute and send it. Point the driver to the state’s route in ProMiles where it is live. Or upload the permit into a RouteAll fleet account and check the route RouteAll read; the trip then waits in the driver’s app with its turns and road numbers.

Does the driver still check the route?

The dispatcher can confirm the route after checking it, or leave it for the driver to confirm on the phone. Either way, the driver should read the paper permit before the move, because the permit is the legal document.

Can I send a route to a driver who does not use RouteAll?

Yes, as a manual build. Pin the turns in Google Maps or My Maps and share it, or export a GPX file from inRoute Pro for a driver who runs inRoute. Between pins, the GPS chooses the road, so pin every turn the permit names.