RouteAllCheck The Load Before Booking
Sources Reviewed: October 23, 2026 · U.S. Workflows
Before accepting an oversize load, confirm the freight, loaded combination, actual access, timing and division of responsibilities. Get the business terms and unresolved assumptions into the written booking. A posted weight, a delivery ZIP code and a headline rate do not contain enough information to plan every permitted movement.
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Which Load Facts Should You Request?
Ask for the commodity, piece count, verified weight information and the dimensions of the load as it will be carried. Identify loading orientation, projection, support points and any equipment-specific requirement. Confirm who supplied each measurement and whether anything will change before collection.
Then compare the proposed combination: tractor, trailer, deck space, height, axle arrangement and loading method. A commodity’s shipping dimensions alone do not describe the complete loaded vehicle. Resolve a missing fact instead of pricing the move around a guess.
What Belongs In The First Booking Call?
| Area | Confirm Before Committing |
|---|---|
| Freight | Commodity, quantity, weight, dimensions and measurement source. |
| Equipment | Actual combination, deck fit, loading and unloading method. |
| Pickup | Truck entrance, appointment, contact and staging instructions. |
| Delivery | Authorized approach, receiving contact and unloading readiness. |
| Permits | Who orders, pays for and corrects each required authorization. |
| Escorts | Who books the required services and confirms their availability. |
| Changes | Who approves and records delay, cancellation or altered scope. |
| Payment | Written payer, agreed charges, documents and submission process. |
How Do You Check Pickup And Delivery Access?
Obtain the truck entrance and operating contact, not just the office or postal address. Ask about turning room, overhead obstructions, the loading surface, the equipment meeting the truck and where to wait if the site is not ready. A satellite image can help formulate questions; it does not confirm present access.
Keep terminal access separate from the highway permit route. An authorized highway segment does not automatically answer the final approach into a yard. Compare the actual movement packet with the site instructions before setting the arrival plan.
Which Timing Assumptions Need To Be Written Down?
Separate appointment time, expected loading duration, permit issuance and the movement windows you may actually use. An early delivery target can become unrealistic if the load is not ready until a travel restriction begins. Confirm the dependency before accepting a schedule as achievable.
Ask what happens if dimensions change, loading is delayed, an escort cannot meet, or the permit route needs correction. Record the responsible contact and agreed change process. The curfew guide helps identify the schedule questions, while the issued documents supply the actual conditions.
Is A Board’s Permit Estimate The Final Permit?
No. A planning quote and an issued permit serve different purposes. For example, Truckstop’s heavy-haul product advertises rate and permit quoting within its search workflow. Check the provider’s current scope and assumptions; obtain the actual required authorizations before moving.
Compare quoted charges with the work that is actually included: permits, surveys, escorts, loading support, waiting, access arrangements or another agreed item. Ask for a written correction when the freight or scope changes. This checklist does not supply a universal rate or payment rule.
When Is The Load Ready For RouteAll?
Once the booking is confirmed and the permit has been issued, import its PDF into RouteAll and compare the extracted information with the actual packet. Review the route and any state-line joins before confirmation. Send the reviewed route to the escort crew when appropriate.
RouteAll does not turn a board posting into an authorization or order a missing permit. If a booking assumption conflicts with the issued conditions, resolve the conflict before treating the move as ready. Use the packet checklist for that final review.
Further Reading
Sources And Scope
Provider pages establish the examples described here, not a live vacancy list, a booking offer or a guarantee of payment. The checklists and message examples are RouteAll’s original editorial guidance.
- Truckstop Heavy Haul Load Board — Example load-search and planning-quote workflow.
- DAT Heavy Haul Load Board — Equipment-specific freight search.
- FMCSA Broker And Carrier Fraud — Verify the party offering the work.